Mastering Uniform Administrative Requirements for Federal Grants

The Uniform Guidance, formally known as 2 CFR 200, is a set of federal regulations that standardizes the administrative requirements, cost principles, and audit requirements for all federal grant awards. It streamlines rules from previous OMB circulars to reduce administrative burden and risk of waste. Our services ensure your organization remains fully compliant with every aspect of this critical framework, from procurement to reporting and final close-out.

Post-award grant administration involves managing all financial and programmatic aspects of the grant. This includes budget management, vendor procurement, compliance with reporting requirements, managing fund drawdowns, and ensuring all project activities align with the grant's stated goals. We handle this entire lifecycle, providing expert oversight to ensure your project stays on track, on budget, and fully compliant with federal rules.

The EHP review is a mandatory federal compliance step for any project involving physical security enhancements or construction funded by agencies like FEMA. It assesses the project's potential impact on environmental resources and historic properties. Failure to secure EHP approval can halt your project indefinitely. We manage this complex submission process to ensure your project receives the necessary clearance to proceed without delays.

We follow the strict procurement standards outlined in the Uniform Guidance (2 CFR 200). This involves ensuring free and open competition, conducting cost analysis, and maintaining detailed records. We help you identify qualified vendors, manage contracts, and document every step to ensure your purchasing process is transparent, fair, and fully audit-proof, protecting your organization from compliance issues.

Federal grants typically require regular financial and performance reports. Financial reports detail how funds are being spent, while performance reports track progress toward the project's goals. The frequency and format vary by agency. We manage the entire reporting process, compiling accurate data and submitting timely reports that provide full visibility to both your board and the granting agency.

The grant close-out process is the final phase where you reconcile all financial transactions and submit final performance and financial reports to the granting agency. It confirms that all project work has been completed and all funds have been used according to the award terms. Our team ensures all documentation is complete and accurate, leading to a smooth and successful close-out.

According to federal regulations, you must retain all financial and programmatic records related to a grant for a period of three years from the date of submission of the final expenditure report. In some cases, this period can be longer if there is ongoing litigation or an audit. We help you establish a clear record-keeping system to ensure you meet these crucial long-term compliance requirements.

Absolutely. We can step in at any stage of the grant lifecycle to provide support. Whether you're facing challenges with reporting, procurement, or a pending audit, our team can assess the situation, identify compliance gaps, and implement a corrective action plan. We help get your project back on track and ensure you meet all federal requirements through the final close-out.